1.Promoting Subject and Organiser
1.1. This Regulation governs the “Call for Schools 2019” that will take place within the “Maker Faire Rome – The European Edition 2019”, (www.makerfairerome.eu), MFR19 for short, promoted by the Rome Chamber of Commerce and organized by Innova Camera (hereafter referred to as “Organiser”), special agency of the Chamber of Commerce, with head office in Via de Burrò, 147, 00186 Rome.
2. Subject of the event “Call for Schools 2019”
2.1. The purpose of the “Call for Schools 2019” is to promote innovation by spreading the digital culture and developing individual and collective entrepreneurship, by selecting the most innovative projects coming from European high schools which will be hosted during #MFR19.
3. Date and location of the event
3.1. The event will take place on 18, 19 and 20 October, 2019 at the Fiera di Roma in via Portuense, 1645. The Organiser reserves the right to change the date, time and place of the event due to technical and organisational needs, notifying the participants with adequate notice. Any changes will be notified to the participants selected by e-mail and through the website www.makerfairerome.eu.
4. Subjects to which the “Call for Schools 2019” is aimed and participation methods
4.1. Participation in the “Call for Schools 2019” is free of charge and it is addressed to all second-level secondary Italian schools and to similar scholastic institutions belonging to the other countries of the European Union (students between the ages of 14 and 18).
4.2. Each participant may submit one or more projects to be exhibited in a dedicated area.
5. Methods and terms for submitting applications
5.1. Requests for participation in the “Call for Schools 2019” may only be submitted in accordance with the online procedure, by filling out the form (in Italian or English) available on the official Maker Faire Rome website.
5.2. Requests for participation must be submitted only by a teacher or by the School Leader
5.3. Requests for participation in the “Call for Schools 2019” must be submitted and received no later than June 24, 2019 at 24:00 CEST, subject to any extension of the deadline which is reserved exclusively to the Organiser.
5.4. To participate in the event, each participant must accept this Regulation and provide the required documentation by the Organiser both at the time of submission of the participation form and, subsequently, in case of selection.
6. Truthfulness of information
6.1. Participants declare under their own responsibility that all information, data, and, more generally, any other material provided in the submission of the application and/or at any other stage of the “Call for Schools 2019”, meet the criteria of fairness, truthfulness and completeness. Participants must promptly inform the Organiser of any changes to their information
6.2. In the event of violation of this provision the participants undertake to fully indemnify and hold harmless the Organisers, Promoters and Sponsors from any claim or claims for compensation filed by any third party and that the participants will be solely and fully responsible for any false declarations they make.
7. Issues covered by the project submitted and the evaluation criteria
7.1. The projects to be presented may concern, for example, the following topics :
- 3D printing
- 3D scanning
- Open hardware
- Artisans & New Craft
- Bio Economy
- Cultural Heritage
- Energy & Sustainability
- Fashion & Wearables
- Food & Agriculture
- Home Automation
- Internet of Things
- Kids & Education
- Music & Sound
- Open Source
- Recycling & Upcycling
- Steam Punk
7.2. The following criteria will be followed in the assessment of the submitted projects:
- capacity to highlight the processes of digital manufacturing;
- new intelligence applied to traditional products or processes (using sensors, 3d printing and whatever new technologies may be applied, including open harware and open source);
- potential profitability;
7.3. The projects will be also judged taking into account the requirements of space, of special technical issues and safety risks.
8. Selection of participants in the “Maker Faire Rome 2019”
8.1. The evaluation of the acceptance of participation proposals is reserved exclusively for the Jury of experts appointed by Innova Camera. The decision of the Jury will be based on the criteria in paragraph 7.2
8.2. The decision of the Jury is final and they are not required to give reasons for their decisions. Participants expressly agree as of now that they will not raise objections against the appointed curators or their decisions.
8.3. By July 3, 2019, or whatever other deadline is made known on the event website, acceptance of the participation applications will be notified by e-mail to the subjects selected. All other correspondence concerning the contract and other logistical instructions will follow at a later date.
8.4. The accepted proposals for displaying projects will be allocated a stand. The presence of this stand is required for the whole time that the “Maker Faire Rome 2019” is open to the public (18-20 October, 2019). In any case, the right to participate in the #MFR19 by displaying a project is finalised when the relevant contract is signed by the School Leader, which must be done by September 25, 2019 and forwarded to the following e-mail address email@example.com. Should the selected participant not sign the contract, the Organiser reserves the right to replace them with another Participant.
8.5. The Jury reserves the right to locate the projects selected for display in the area deemed most suitable, taking into consideration any instructions or requests by the participant if possible.
8.6. For all the italian Schools selected through the “Call for Schools 2019”, participation in the #MFR19 is valid as a recognised activity in the “Percorsi per Competenze Trasversali e per l’Orientamento” project. The reporting of the activities carried out during the Event will be managed through an agreement with the selected Schools according with the guidelines indicated by the MIUR. This agreement will be sent together with the contract and must be signed by the School Leader and forwarded together with the contract by September 25, 2019 to the following e-mail address: firstname.lastname@example.org
8.7. Participation in the #MFR19 is free of charge. Participants will not be charged with any costs, as follows:
- one teacher + two students who are not resident in Rome
- 1 single room e 1 double room for up to three nights (from October 17 to 19, 2019) for a maximum of three nights from 17th to 19th October 2019 with B&B facilities.
This costs will be borne by the Organiser.These expenses will be covered by sponsorships.
8.8. For Italian schools only, the Organiser will commit to refund part of the travel expenses, following documentation request, (up to a maximum of € 200,00 – two hundred/00 euros) incurred by individual Participants. These expenses will be covered by sponsorships. The reimbursement of expenses form attached to the contract must be filled and signed by the School Leader. The form must be send to the following e-mail addresses: email@example.com and firstname.lastname@example.org by November 30, 2019.
8.9. The sale of products and distribution of gadgets will be permitted during participation in the “Maker Faire Rome 2019”.
9. Terms for allocating spaces through the “Call for Schools 2019”
Each selected project will be entiltled to a 8 square meters space with standard equipment provided by the Organiser including: 2 tables, 2 lighting chairs, connectivity and electricity. Any spaces other than those indicated above will be agreed with the Organiser.
10. Responsibilities of the Participants
10.1. Each participant will use the areas in which the event takes place and the equipment made available by the Organiser and/or brought by the participants themselves, with the utmost care and attention and will strictly obey any instructions given by the Organiser in order to ensure safety and the welfare of all participants.
10.2. Participants must use the spaces provided in compliance with the instructions and directives given by the Organiser and also with any other applicable regulatory disposition – safety rules, fire prevention procedures, etc. In any event, participants must be aware of and respect the dispositions given by the Organiser.
10.3. If there is any doubt as regards the proper use of the spaces, participants must contact the Organiser, which reserves the tight to forbid any activity being carried out that goes against that provided in this article.
10.4. Participants also declare that they are aware of the location of the event and deem it to be safe and suited to the context of the event. Therefore, the Organiser will not be responsible for any damage incurred by participants due to theft, robbery, fire, earthquakes, unavailability of utilities (electricity, internet, etc.) and any other type of accident or incident, except in cases in which the damage is directly attributable to malice and/or serious negligence by the Organiser itself.
10.5. The spaces may not under any circumstances be used for:
- Carrying out activities that are forbidden by law or in any case contrary to public order or good practice;
- Carrying out any activity that may represent a hazard for items or persons attending the event or cause problems or prevent the proper performance of the event itself;
- Carrying out any activity in breach of third party rights concerning, for example but not limited to, brand names, patents, copyright, etc.
11. General Conditions and grounds of exclusion from the “Call for Schools 2019”
11.1. The Organiser will have the right to cancel, modify or suspend at any time the “Call for Schools 2019” and also all of its content, aspects or selection criteria and also has the exclusive right to postpone or cancel the event due to force majeure.
11.2. The Organiser will also have the right, at its own exclusive discretion, to disqualify any participants who breach the conditions of this Regulation.
12. Guarantees and indemnities
12.1. By accepting this Regulation when submitting their applications, all participants in the “Call for Schools 2019” declare and warrant that the project submitted:
- is original and, in relation to it, the proposer has the rights to participate in the “Call for Schools 2019”;
- does not infringe any protected third parties rights, including patents, trademarks and trade secrets, copyrights, rights from contracts or licenses, rights of privacy, moral rights, rights of publicity or image rights;
- is not inherently defamatory or abusive or has any content that can damage the name, the honour or the reputation of the Organiser or any person involved in the “Maker Faire Rome 2019”;
- is not in breach of the applicable laws and its contents are not aimed at illegal or misleading conduct, intimidation and harassment.
12.2. The participants in the “Call for Schools 2019” declare when they submit their candidatures for the “Call for Schools 2019”, that they will fully indemnify and hold harmless the Organisers, Promoters and Sponsors:
- to use for promotional and advertising purposes regarding participation in the “Call for Schools 2019” their name, company name, image and the name, image and logos identifying the project submitted;
- make material concerning their project available to the public on the “Maker Faire Rome 2019” website or on third party websites, after being authorised to do so by the Organiser;
- display their project and the relevant material during conferences, meetings and seminars;
- provide third parties who are interested in investing in the development, marketing and economic valorisation of the project with the information required to do so.
13. Registering for the event
13.1. Participants are aware that during the course of the event, the Organiser or one of their business partners may make audio or video recordings (the Material) of the event and that such recordings may also involve the participants.
13.2. Participants, after being selected, will be required to provide the Organiser with the necessary documentation (release form), collected among all the individual participants.
14.1. The Organiser does not recognise any exclusive rights to the Participants.
14.2. Participants therefore renounce any right, claim or action based on the presence among the participants in the event of one or more of their direct competitors.
15. Intellectual Property
15.1. The intellectual property rights concerning the projects submitted remain the property of the participants, who will be fully responsible for protecting these rights using the means made available for this purpose by the law (registration application, submission of patent application, etc.).
15.2. The Organiser will not assume any responsibility in the event of use and/or abuse of the idea or project by anyone who may have become aware of them; by effect, participants renounce making any claim for compensation for damages and/or indemnities from the Organizer under any title and for whatever reason or cause.
15.3. Participants therefore acknowledge that any communication, divulgation and/or publication of their own work, or part of same, in the context of the event and/or using communication means and supports that may be used in the promotion of the event itself (also after it has ended) shall imply the visibility to all participants of the event and/or the community to which the communications are aimed.
The obligations contained in this Regulation shall be effective from the submission of the application and for the maximum time period allowed by the law.
17. Provisions for the protection of personal data
The data provided by participants and collected by Innova Camera from the submission of the application for the “Call for Schools 2019”, will be processed according to the Code on the Protection of Personal Data (Legislative Decree 196/2003) and EU Regulation 679/2016, and also in compliance with the dispositions of the Privacy note.
The data provided by the participants, and those concerning the project submitted, may be communicated to third parties for the purposes related to the “Call for Schools 2019”.
18. Applicable law and jurisdiction
This Regulation is governed by Italian law. Any dispute that may arise in relation to the Regulation and the various conditions contained therein, including any disputes concerning its validity, interpretation, execution, termination or fulfilment, shall be under the exclusive jurisdiction of the Rome Law Courts.
Such competition is excluded from the respect of the discipline provided by D.P.R. 430/2001 “Regulation on award-based competitions and operations”, according to article 6, letter a).
19. Acceptance of the Regulation
Participation in this competition implies that the participants unconditionally and fully accept the rules and the clauses contained in this Regulation, without any limitation whatever.
Should the Organiser encounter any breaches or the rules by a participant, it shall have the right to immediately exclude them from the event.
This Regulation is available in English and Italian. In the event of discrepancies between the two versions, the Italian version shall prevail.
20. Cancellation of the event
Should the event be cancelled for any reason, the Organiser will inform the participants in good time.
Participants renounce as of now any claims for compensation for damages – including any costs and expenses concerning travel, accommodation, etc. – related to the cancellation of the event, independently of the underlying causes or reasons.